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To save time and reduce your costs with the installation and configuration of MYOB accounting, please ensure that you have the following information available to Beenz & Bytes:
- Your Company’s Name, Address, Phone, Fax, Email address, GST reg. number, Company reg. no, Business Calendar
- Determine which month will be your conversion month. ie the month you wish to start making entries into MYOB. This can be any month but needs to be one where you have a full set of accounts from your Accountant or previous accounting system and where you have full reconciliations (see further items below).
- A set of accounts (Balance Sheet and Profit Statement) from your accountant or a list of account codes & descriptions from your previous accounting system for the month ending just prior to your conversion month above.
- A Bank Reconciliation on the last day of the previous month (of conversion).
- Bank statements, customer invoices, supplier invoices, cheque butts and deposit books for your first month on MYOB
- List of Debtors (customers who you allow sales on account for) and the information you wish to hold about your debtors
- List of Creditors (suppliers who allow you credit on your purchases) and the information you wish to hold about your creditors
- Debtors reconciliation - List of debtors outstanding transactions (people who owe you money) as at the first day of conversion – this total should equal your Debtors total in your Balance Sheet.
- Creditors reconciliation - List of creditors outstanding transactions (people who you owe) as at the first day of conversion – this total should equal your Creditors total in your Balance Sheet
- A copy of an customer invoice and statement from your previous accounting system
- A sample of jobs or cost centres which need to be set up in MYOB if applicable and any job opening balances.
- A stock count on the last day of the previous month (of conversion). If you wish to run a full inventory system, then a list of all items you sell. If you are a manufacturer, we may require costing details so MYOB’s auto building may be established.
- Any specific reporting requirements
- Any other questions you would like your Beenz & Bytes consultant to answer.
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